Terms and Conditions

1. Introduction
   These are the general terms of the relationship between you (website visitor) and us (website owner). The terms cover all use of this website. You agree to the terms by visiting and using this website.
2. Definitions and interpretation
   2.1 Definitions. In the agreement:
   terms means the terms, consisting of:
   • these terms of use; and
   • any other relevant specific terms, policies, disclaimers, rules and notices agreed between the parties, (including any that may be applicable to a specific section or module of the website);
   we, us, or our means Eiffel Corp, the owner of the website. It includes our officers, agents, employees, owners, co-branders and associates where the terms limit or exclude our liability;
   you or your means any visitor to this website, including any other person, website, business or agent (including any virtual or robotic agent) associated with the visitor.
   2.2 Conflict. If the meaning of any general terms conflicts with any other relevant specific terms, the specific terms will apply. Specific terms apply to a specific section of the website or have been specifically agreed between you and us.
3. Use of this website
   3.1 Licence. We grant you a limited licence to use this website on these terms. We may cancel your licence at any time for any reason. Your licence is automatically cancelled if you do not get our written permission before using this website in a way these terms do not allow.
   3.2 Breach. If you breach any of the terms or infringe any other person’s rights (including copyright), we may cancel your licence, block you from using the website, claim specific performance or damages against you and take any other steps the law allows, without affecting our rights.
   3.3 Framing. You may not frame this website or any of its pages.
   3.4 Linking. You may only link to the home page of this website. You may not deep link (link to any other page) or link in any way that could suggest that we endorse or support you, or that you have any rights in our website or intellectual property.
   3.5 Virtual agents. You may not use any technology (including spiders, crawlers, bots and similar virtual agents) to search or gain any information from this website.
4. Your capacity
   4.1 Capacity and agreement. You promise that you are entitled to visit this website and agree to the terms because you:
   • are at least 18 (or regarded as legally adult), and have the legal right and capacity to do so; or
   • are not 18 yet, but have permission from your parent (or legal guardian) to do so.
   4.2 Accurate information. You promise that you will only give accurate information to us and this website.
5. Intellectual property
   5.1 Ownership. Except as provided to the contrary in the agreement, all right, title, interest, and ownership (including all rights under all copyright, patent, and other intellectual property laws) in, to or of this website are our sole property or will vest in us or a third party licensor. All moral rights are reserved.
   5.2 Trade marks. Our logo and sub-logos, marks, and trade names are our trade marks and no person may use them without permission. Any other trademark or trade name that may appear on our marketing material is the property of its respective owner.
   5.3 Restrictions. Except as expressly permitted under the agreement, the website may not be:
   • modified or used to make derivative works;
   • rented, leased, loaned, sold or assigned;
   • reverse engineered or copied; or
   • reproduced or distributed.
6. Limits to our liability
   6.1 You use this website at your own risk. We provide the website “as is”. We do not give any express or implied warranty or make any other promise about this website. For example, we do not warrant that it is good quality, fit for any particular purpose, accurate, complete, up-to-date, legally effective or secure. We also do not warrant that it is free of latent defects, errors, malicious software or infringing content, or that you will have quiet or uninterrupted use of it.
   6.2 You indemnify us. You indemnify (or promise to protect) us against any claim, demand, loss, damage, cost, or liability (including reasonable attorneys’ fees) related to your use of this website.
   6.3 Faults. We will do our best to fix any fault in this website as soon as reasonably practical after we find out about it. This is the limit of our responsibility and liability for any fault in the website.
   6.4 Direct damages limited. If the previous clause does not apply for any reason, our maximum liability to you for all claims for direct damages is R100. This limit applies whether a claim is based on contract, delict (tort) or any other legal cause of action.
   6.5 No liability for indirect damages. We will never be responsible for any indirect or consequential damages or losses, even if we should have foreseen them. These may include any loss of profit, loss of goodwill, loss of use or damages related to lost or damaged data.
   6.6 Other websites. We are not responsible for anyone else’s website.
7. General
   7.1 Entire agreement. The terms are the entire agreement between the parties on the subject.
   7.2 Changes to website. We may change or stop publishing this website without notice and will not be responsible for any consequences.
   7.3 Changes to terms. We may change the terms by placing a notice on this website. If you do not agree with the change, you must stop using this website or the changed terms will apply to you.
   7.4 Facts about website. If an administrator of this website signs a letter confirming any fact related to the website, that letter is conclusive proof of its contents. These may include the version of the terms that apply to any dispute, or what content or functions the website had at a particular time or date.
   7.5 Waiver. We do not ever waive (give up) our rights, even if we allow you any favour or extension of time, or we delay enforcing our rights against you.
   7.6 Severability. Any term that is invalid, illegal or cannot be enforced must be regarded as deleted. The remaining terms continue as intended.
   7.7 Law and jurisdiction. South African law and conditions (such as time and date) govern the terms. Only the South African courts may decide any dispute about the terms.

A. CONTENTS
1. Introduction
2. Company contact details
3. The section 10 Guide on how to use the Act
4. Access to records held by the company
5. Availability of the manual
6. Fees in Respect of Requests for Information

Introduction to Eiffel Corp
The COMPANY conducts business as a reseller of various software products and publisher of software instruction documentation and pedagogical training.

Company Contact Details
Postal Address: PO Box 22111
Fish Hoek
7974

Street Address: First Floor, Town Square, 65 Main Road, Fish Hoek
7975

Contact Person: Deidre Barnes
Telephone number: +27 21 782 2993
Fax number: +27 21 782 2679
E-mail address of contact person: accounts@eiffelcorp.co.za

The section 10 Guide on how to use the Act
The Guide will be available from the South African Human Rights Commission by not later than August 2004. Please direct any queries to:

The South African Human Rights Commission:

PAIA Unit
The Research and Documentation Department
Postal address: Private Bag 2700
Houghton
2041

Telephone: +27 11 484-8300
Fax: +27 11 484-7146
Website: www.sahrc.org.za
E-mail: info@sahrc.org.za

(i) Records that are automatically available
• Basic Conditions of Employment
• Website Information
• Company introduction
• Maternity leave policy
• Code of conduct
• Products
• Brochures, Newsletters and Advertising Materials

(ii) Records that are available on request only:
• Registration documents of the company
• Human resources (personal information of past and present and prospective employees and directors)
• Insurance policies
• Standard employment contracts
• Leave Records
• Tradename Registrations
• Agreements With Suppliers
• Corporate Sales Agreements
• Publications and Research Material
• Proposal and Tender Documents
• Legal Documentation
• Training records
• Financial Models
• New Business Development
? Brand Information Management
• Marketing Strategies
• Communication Strategies
• Tax Records and Returns
• Accounting and Payroll Records
• Employee Tax Records and Returns
• Insurance Policies and Rules

(iii) The request procedure.
All requests to access information should be made in writing on the prescribed form and addressed to the contact/information person specified above.

Availability of the manual
A copy of the company`s manual can be found on our website
www.eiffel-corp.co.za

The manual may be inspected at the company offices free of charge. The manual may be accessed on the SAHRC website and will be published in the Government Gazette.
At The South African Human rights commission:
PAIA Unit,
Private Bag 2700
Houghton, 2041.
Tel: +27 11 484 8300
Fax: +27 11 484 0582
Website: www.sahrc.org.za
Fees in Respect of Requests for Information

Fees: A requester who seeks information containing personal information about the requester, is not required to pay the request fee.

Any other requesters must pay the fees as prescribed in the Act. Details of the fees and copies of the prescribed forms can be found at SAHRC www.sahrc.org.co.za.

The request fee for information other than a requestor who seeks personal information will be R50.00

The access fees payable by a requester referred to above, other than a requester of personal information shall be the same as the fees specified above.

Fees must be paid within 6 hours from time that the requester is notified that his/her request has been received and is being actioned.

The contact person shall advise the requester by email or in writing of this time and date, and fax the written notice to the requester.

The information will be posted to the requester, if the requester cannot collect the information. The requester will be required to pay for the cost of postage.

The requester must provide sufficient detail on the request form to enable the contact person to identify the record and the requester. Forms requesting information will not be considered, if the forms are not fully completed. Completed forms may be submitted against payment of the prescribed fee.

The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.

If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the contact person of the company.

1. Introduction
   These terms cover any transactions where we provide services to you through our website. We provide you with online services through the website.
2. The parties
   We are Eiffel Corp CC, the service provider under these terms. You are the user under these terms.
3. Duration
   These terms commence whenever you accept them or place a service request and continue until terminated.
4. Service requests
   Once the administrator has activated you on the website, you place service requests with us whenever you carry out any actions once you are logged in on the following basis:
   • you promise that you have the legal capacity to enter into the transaction;
   • we only conclude an agreement when we provide our services to you;
   • we may cancel any order, but we will refund any money you have paid if we do;
   • we conclude an agreement where you are domiciled; and
   • each order is a separate agreement, but you breach all of them if you breach one.
5. Website
   We provide the website to you on the following basis:
   • we give you a right to use it, but you may only use it according to these terms;
   • your administrator is responsible for controlling access and limiting it to you and other authorised users;
   • you give us permission to monitor how you use it for security and stability purposes; and
   • it may incorporate third party software, which may have its own legal terms that you agree to by using it.
6. Registered users
   We will only provide the services through the website to registered users and only on the following basis:
   • you must provide us with any information that we ask you for;
   • you agree to look after your username and password and not to give them to anyone else, not to interfere with or introduce any malicious software into the website, and not to misuse the website; and
   • you are responsible for any activity that happens under your account, even if someone else was actually acting under your account.
7. Your data
   You own all your data. When you enter your data into the system, you give us a licence to use it to provide the services. We are not responsible for any of your data stored on our system.
8. Intellectual property
   We may own intellectual property rights in our services and you may not use those rights without our permission. We may prosecute you for any violations of our proprietary rights.
9. Disclaimer
   We disclaim all warranties to the extent allowed by applicable law. We are not liable for any defect that you cause.
10. Direct damages limited
    We are only liable to you for any direct damages that the services may cause up to the total amount of fees that you have paid us for them.
11. Indirect damages excluded
    We are not liable for any other losses that the services may cause you.
12. Breach
    Please don’t breach your obligations under this agreement. If you do, we have certain rights against you in terms of the law.
13. Termination
    We may need to terminate this agreement immediately under certain unlikely circumstances, including if we discontinue the services, believe providing the services could burden or pose a risk to us, have to terminate to comply with a law, or providing the services has become impractical. If we need to terminate, we will give you as much notice as possible in writing.
14. Resolving disputes
    We want to avoid disputes about this agreement and resolve them as quickly as possible. But if there is one, either party may inform the other of it in writing. The parties must first try to negotiate to end the dispute, then enter into mediation if negotiation fails, and finally go to arbitration if mediation fails.
15. Notices and domicile
    We want to communicate with you effectively about this agreement. For this reason, the parties will send all notices to each other’s email addresses and choose their respective street addresses as their service addresses for all legal documents. The parties may change either address on 14 calendar days written notice to the other.
16. Force majeure
    Things may happen that prevent you or us from complying with each of our obligations under this agreement. Neither party is responsible for breach of this agreement caused by circumstances beyond its control, but the other party may cancel the agreement on written notice to the other if the circumstances persist for more than 60 calendar days.
17. Entire agreement
    The agreement is the entire agreement between the parties on the subject.
18. Changes
    If we change this agreement by updating this web page, any changes will only apply to future service requests.
19. Governing law
    The law of South Africa governs this agreement.

PRIVACY POLICY

BY ACCESSING AND USING THIS WEBSITE OR APPLICATION AND/OR OUR SERVICES, THE USER IS PROVIDING HIS/HER EXPRESS AND VOLUNTARY CONSENT TO THE PROCESSING OF THEIR PERSONAL INFORMATION BY EIFFEL CORP (PTY) LTD (“THE COMPANY’) ON THE BASIS SET OUT IN THIS PRIVACY NOTICE. IF THE USER DOES NOT CONSENT, THE USER MUST IMMEDIATELY STOP ACCESSING AND/OR USING THIS WEBSITE AND OUR SERVICES.

1.         Introduction

• THE COMPANY collects, uses and, in some circumstances, shares the personal information of Users in and through this website and during the provision of services to you.
• THE COMPANY respects the rights of Users whose personal information is collected and used by it, including their right to protection against the unlawful collection, retention, sharing and use of such personal information.
• The purpose of this Privacy Policy is to provide Users with information about the information processing activities of THE COMPANY and the manner in which their rights are protected.
• This Privacy Policy shall serve as a notification to Users about THE COMPANY’s processing activities which will remain valid for as long as one has an active account with or is using the services of THE COMPANY, including the browsing of this website. Users will not be notified separately on each occasion that THE COMPANY processes the same personal information in the same way over the period.
• THE COMPANY may amend the provisions of this Privacy Policy to comply with any changes in the law, and/or pursuant to any changes to its information processing activities or privacy practices. Such amendments will be published on the website and will become operable from the date of such publication.
• This privacy policy, and the interpretation and enforcement thereof, will be governed by the laws of the Republic of South Africa.
• The provisions of this Privacy Policy is, as far as possible, be incorporated into any agreement between THE COMPANY and Users.

2.         Definitions and interpretation

• In this Privacy Policy, the following words bear the following meanings:
  • ‘’consent’’ means any voluntary, specific and informed expression of will in terms of which permission is given by or on behalf of a User for the processing of their personal information;
  • “Controller “shall have the meaning ascribed thereto under applicable Data Protection Legislation and, for clarity, includes a Responsible Party as such term is defined under the Protection of Personal Information Act 4 of 2013;

• “Data Protection Legislation” means, to the extent applicable: (i) data protection laws and any data protection obligations contained within national legislation in South Africa such as the Protection of Personal Information Act 4 of 2013 (“POPIA”), and (ii) all other laws and regulations relating to data protection and privacy in (a) any jurisdiction in which the relevant data subject is located, or the Personal Data is being Processed, stored or used, including the EU Data Protection Directive 95/46/EC, the EU Directive on Privacy and Electronic Communications 2002/58/EC, and Commission decisions and Guidance and the European Union General Data Protection Regulation (“GDPR”).
• “Data Transfer Agreement” means a data transfer agreement on such terms as are reasonably determined by THE COMPANY as ensuring the relevant Personal Data being transferred trans-border is subject to adequate safeguards as prescribed by Data Protection Legislation applicable to THE COMPANY;
• ‘‘direct marketing’’ means to approach a data subject, either in person or by mail or electronic communication, for the direct or indirect purpose of promoting or offering to supply any goods or services to the data subject;
• ‘’information officer’’ means the the Information Officer of THE COMPANY from time to time;
• ‘’PAIA’’ means the Promotion of Access to Information Act 2 of 2000;
• ‘’personal information’’ shall have the meaning ascribed thereto under Data Protection Legislation applicable to THE COMPANY and, if not defined by that legislation, then it has the meaning given to that term by the GDPR);
• ‘’POPIA’’ means the Protection of Personal Information Act of 2013, including any regulations or codes of conduct promulgated under it;
• ‘’process” or “processing’’ means, has the meaning given to that term by the Data Protection Legislation applicable to THE COMPANY (and, if not defined by that legislation, then it has the meaning given to that term by the GDPR) and “Process” and “Processed” shall have corresponding meanings;
• “Regulator” means any regulator, regulatory body or supervisory authority in any country (including the Information Regulator and the Information Commissioner’s Office) with jurisdiction over THE COMPANY, or whose consent, approval or authority is required so that such entity (or entities) can lawfully carry on any part of its business or the services;
• “responsible party” shall have the meaning ascribed thereto under applicable Data Protection Legislation and will include Controllers;
• ‘‘operator’’ means an outside third party who processes personal information for or on behalf of THE COMPANY in terms of a contract or mandate;
• “special personal information” means the religious or philosophical beliefs, race or ethnic origin, trade union membership, political persuasion, health, sex life or any biometric information of a User; and may include criminal behaviour of a User to the extent such data relates to the alleged commission of the User of an offence or any proceedings in respect of any offence allegedly committed by a User or the disposal of such proceedings;
• “services” means the services provided to any User by THE COMPANY;
• ‘’User’’ means a visitor or user of this website or application, or any of the content or services associated with this website or application. Users will also be data subjects in terms of the meaning ascribed thereto under Data Protection Legislation applicable to THE COMPANY and, if not defined by that legislation, then it has the meaning given to that term by the GDPR); and
• ‘’the website’’ means the website or application or any part thereof which is accessible from the internet or mobile app stores.

• Any reference in this Privacy Policy to:
  • the singular includes the plural and the other way around;
  • any one gender includes the other genders, as the case may be;
  • an act, regulation or other law is to the version of that law in force at the effective date of this Policy and includes any amendment or re-enactment made to that law after the effective date of this Policy.
• When calculating any number of days for the purposes of this Policy, the first day must be excluded and the last day of the relevant interval included, unless the last day is not a business day, then the last day will be the next succeeding business day.
• The word “include” means “include without limitation”. Use of the word ‘’include’’ or ‘’in particular’’ is for illustration or emphasis only and where followed by specific examples must not be interpreted as limiting the meaning of the general wording preceding it.
• A requirement that any Policy, request, demand or other communication made in terms of this Privacy Policy must be in writing will be met if it is in the form of a data message as defined in the Electronic Communications and Transactions Act, No. 25 of 2002, and is accessible in a manner usable for subsequent reference, provided that this policy may not be amended as such.

3.        Responsible party

• Where THE COMPANY will be the party who will be collecting and processing a User’s personal information, in that event THE COMPANY will be designated as the ‘’responsible party’’ for the purposes of this Policy.

• THE COMPANY‘s contact details are as follows:

• Email: io@eiffelcorp.co.za

Website address: www.eiffelcorp.co.za

• THE COMPANY may instruct third party operators from time to time to undertake certain processing activities relating to the User’s personal information.

4.         WHAT PERSONAL INFORMATION IS COLLECTED

• THE COMPANY may collect the following personal information from the User:

• Initials, first name, surname;
• Education Information;
• Biometric information (including images);
• Date of birth;
• Email address;
• Age and language preference;
• Gender;
• Phone numbers;
• Physical and postal addresses;
• Geo-location data;
• Employment details; and
• Identity or passport number.

• The supply of personal information by the User to THE COMPANY is voluntary and not mandatory. However, if the User refuses to supply any personal information, certain consequences may naturally flow from such a refusal, such as preventing THE COMPANY from concluding or performing any contract with the User, or preventing  THE COMPANY from complying with one or more of its obligations in law.

5.         purpose/s for collection and processing of personal information

• THE COMPANY shall only collect a User’s personal information for a specific, explicitly defined and lawful purpose relating to a function or activity of THE COMPANY‘s business.
• Such purposes may include the following:
  • to enter into a contract with a User;
  • to perform any obligations under a contract with a User;
  • to comply with a legal obligation;
  • to protect a legitimate interest of a User (unless the User has specifically objected in writing to all or some of the processing activities on reasonable grounds);
  • to pursue its own legitimate interests or the legitimate interests of a third party who it is sharing the information with (unless the User has specifically objected in writing to all or some of the processing activities on reasonable grounds);
  • to process personal information for direct marketing purposes (only if the User has opted in to receiving any direct marketing material);
  • to customise and display content to the User in a way that THE COMPANY feels may interest the User or be most beneficial to them;
  • to send content including, but not limited to products, articles, listings and advertisement content to the User via email or other electronic media, where the User has consented to be contacted by THE COMPANY with such content;
  • to enable the User to voluntarily participate in interactive features;
  • to notify the User about changes to the website or services.
• If THE COMPANY intends to process a User’s personal information for any other purpose not listed in clause 5.2 or which is otherwise not automatically permitted by law, it shall ensure that it obtains the User’s written consent to do so.
• THE COMPANY will not sell a User’s personal information to any third party without the prior written consent of the User.

6.         Collection directly from user

• THE COMPANY shall, as far as possible, collect personal information about a User directly from the User, except in the following circumstances:
  • Where personal information is available on a public record;
  • where the User has given their written consent to THE COMPANY to collect their information from another source;
  • where it is more practicable to collect the information from another source;
  • where the collection of a User’s personal information from another source will not prejudice any of the User’s legitimate interests;
  • where the collection of personal information from another source is necessary to maintain THE COMPANY’s legitimate interests or those of any third party it intends sharing the information with;
  • where the collection of personal information directly from the User would prejudice the purpose for the collection;
  • where the collection of personal information directly from the User is not reasonably practicable in the circumstances.
• If THE COMPANY collects personal information from a source other than the User, it shall record in writing the details of that source, including the full names and contact details of that source where applicable.
• Personal information may be collected from or supplied by the User in any of the following ways:
  • through the use of an iOS or Android application;
  • through the use of the service via a computer or mobile browser;
  • when requesting further services or information from THE COMPANY;
  • when contacting THE COMPANY to report a problem with the website or the services or for any other reason;
  • when completing any forms on the website.

 

• The User may visit the website without providing any personal information. However, the website’s servers may still collect technical information regarding the use of the website, which is aggregated for analytical purposes, technical maintenance and for improving the content offered on the website. Such information may include details of the User’s visit, information about the User’s computer, including IP (Internet Protocol) address, operating system and browser type, the User’s location, and usage information. An individual User will not be identified from or by this information and THE COMPANY is entitled to copy, distribute or otherwise use such information without limitation.

7.         Cookies

• “Cookies” are small text files transferred by a webserver to a User’s hard drive and thereafter stored on their computer. The types of information a Cookie collects includes a User’s username, the date and time of their visits to the website, their browsing history and preferences.

• THE COMPANY may use Cookies on this website to:

• distinguish one User from another on the website;

• remember the User’s last session when they return to the website;

• estimate the website’s audience size and usage patterns;

• store information about the User’s preferences, which allows THE COMPANY to customize the website and content according to the Users individual preferences; and

• speed up searches on the website.

• The provisions of this clause are only applicable to Cookies used by THE COMPANY. In some instances, third-party service providers may use Cookies on the website.  THE COMPANY cannot and does not control or access Cookies used by third party service providers and takes no responsibility therefor.

• The User has the right and ability to either accept or decline the use of Cookies on their computer’s web browser, whether they are logged in as a member, or simply casually visiting the website. However, declining the use of Cookies may limit a User’s access to certain features on the website.

8.         GENERAL CONDITIONS FOR PROCESSING PERSONAL INFORMATION

• THE COMPANY shall comply with all laws, contracts or regulations when it processes a User’s personal information.
• THE COMPANY shall not act unreasonably when processing a User’s personal information. This means that it will collect and process a User’s personal information in a way that the User can reasonably expect and in a way that is fair.
• THE COMPANY shall respect the User’s right to privacy at all times. If there is another way in which it can achieve the same goal without posing any risk of harm to the privacy rights of the User, then it will choose that option.
• Similarly, if THE COMPANY needs to process personal information but there are less privacy-invasive methods of collecting, using and sharing that information, then it will use those methods.
• THE COMPANY shall ensure that the personal information that is collected and processed is and remains relevant to the identified purpose/s for such processing, and that such information is and remains adequate, but not excessive, for achieving the identified purpose/s.
• If there are any alternative ways to achieve the identified purpose/s without processing personal information, THE COMPANY shall not process that personal information.
• THE COMPANY shall ensure that the processing activities it chooses to apply are proportionate to achieving the identified purpose/s and that no less privacy invasive measures are available to achieve the same purpose/s.
• THE COMPANY shall ensure that, regardless of the stated purpose/s for processing personal information, the rights and interests of Users will not be unnecessarily prejudiced or infringed, unless it cannot be avoided, and then in such cases, it shall ensure that its own rights and/or interests justify such prejudice or infringement taking place.
• THE COMPANY shall be entitled to store the personal information of Users indefinitely unless the User objects thereto. In the event a User objects to the indefinite storage, once THE COMPANY has achieved the purpose for the collection of the User’s personal information, it will destroy or delete such information, unless the User has directed otherwise in writing, or  THE COMPANY is required by law to retain the information for a longer period of time.
• If THE COMPANY no longer needs to process personal information to achieve the purpose originally specified, it will stop using that information.

9.         DISCLOSURE AND SHARING OF PERSONAL INFORMATION

• THE COMPANY may, in the course of providing any content or services on this website, or for the purposes of concluding or performing any other services or transaction with a User, share certain personal information with third party operators who perform certain processing activities on behalf of THE COMPANY.

• The information shared and the categories of third party operators with whom it is shared will always be notified to you prior to being shared. Notwithstanding the aforegoing, you consent to us sharing your personal information with the following operators:

• Turnitin LLC, USA.
• Instructure Inc, USA.
• Modo Labs Inc, USA.
• Respondus Inc, USA.
• Serosoft Solutions Pvt Ltd, India.
• Eesysoft BV, Netherlands.
• The Invigilator (Pty) Ltd, South Africa.
• Staffroom Software (Pty) Ltd, South Africa.
• Digikamva (Pty) Ltd, South Africa.
• Eiffel Innovation (Pty) Ltd, South Africa.
• Sokoni Payments (Pty) Ltd, South Africa.

• THE COMPANY may also share aggregated information about Users of this website and their usage patterns.  Such aggregated information will be de-identified and the User’s personal information will not be disclosed.

• Other than as stated in clause 9.1 and 9.3, THE COMPANY shall not share a User’s personal information with any third parties unless it has the User’s express consent to do so.

10.      USER’S RIGHTS IN RELATION TO THE PROCESSING OF THEIR PERSONAL INFORMATION

• Users shall have the following rights in relation to the processing of their personal information:

• to access and correct any personal information held by  THE COMPANY about them;

• to object to the processing of their information; and

• to lodge a complaint with a Regulator:

• POPIA (https://justice.gov.za/inforeg/); and
• GDPR contact your local data protection agency.

• Users may make a request in terms of clause 10.1.1 by following the process for making such a request as set out in THE COMPANY’s PAIA manual.

11.      Further processing

• THE COMPANY shall not process a User’s personal information for any purpose not previously specified except in the following circumstances:
  • where the User has consented to such further processing;
  • where the further processing is necessary for the exercise of any contractual rights or the fulfillment of any obligations between THE COMPANY and the User;
  • where the further processing activities are linked to or compatible with the original purpose;
  • where the further processing is necessary for the prevention, detection, investigation, prosecution and punishment of an offence;
  • where the further processing is necessary to enforce any law;
  • where the further processing is necessary for the conduct of legal proceedings in any court or tribunal that have commenced or are reasonably contemplated;
  • where the further processing is necessary to prevent or mitigate a serious and imminent threat to the life or health of the User or another individual;
  • where the further processing is necessary for historical, statistical or research purposes.
• THE COMPANY shall ensure that if it intends processing personal information for other purposes not previously specified, it shall notify the User of such further purposes and the possible consequences of the intended further processing for the User.

12.      Accuracy, correctness and completeness of personal information

• THE COMPANY shall take reasonably practicable steps to ensure that the personal information kept by it about Users is complete, accurate, not misleading and is updated when necessary.
• However, if a User is aware of any personal information in THE COMPANY’s custody that is incorrect, inaccurate or which needs to be updated, the User must make a written request to THE COMPANY’s information officer at io@eiffelcorp.co.za to update or correct the relevant information.
• If a User has contested the accuracy of any personal information being used by THE COMPANY, it shall immediately stop using that information until its accuracy has been verified, if it is reasonably practicable to do so.
• THE COMPANY reserves its right to only adhere to a request from a User in terms of clause 12.2 if the correction or updating of that information will result in the personal information being correct and accurate.

13.      SECURITY SAFEGUARDS

• THE COMPANY is committed to protecting the personal information in its custody against any loss of, damage to or unauthorised destruction of that information, and to prevent any unauthorised parties from accessing that information.
• THE COMPANY takes steps to continually identify and document any risks to the personal information it has in its possession or under its control and that appropriate security safeguards are in place against those risks.
• THE COMPANY shall ensure that in any contracts entered into with third party operators who process personal information on  THE COMPANY’ behalf, include the following obligations:
  • the operator shall not process any personal information without THE COMPANY’s knowledge and authority;
  • the operator shall treat all personal information given to it as confidential and shall not disclose it to any unauthorised third parties;
  • the operator shall establish and maintain adequate security measures which are the same or offer similar protection over the personal information as that employed by THE COMPANY;
  • the operator shall notify THE COMPANY immediately where there are reasonable grounds to believe that any personal information has been leaked to or accessed by any unauthorised person;
  • if the operator is situated in another country, it must comply with the data protection laws in that country and be able to provide verification that it is so compliant;
  • if an operator is legally obliged to disclose any personal information processed by them on THE COMPANY’s behalf to other parties, it must notify THE COMPANY beforehand to enable THE COMPANY and/or individual Users to protect their rights if necessary.
• THE COMPANY shall ensure that all personal information on its systems is properly backed-up and that back-up copies are stored separately from the live files.

14.      NOTIFICATION OF BREACH OF SECURITY

• If personal information about a User is inadvertently leaked or THE COMPANY’s security has been unlawfully breached by any unauthorised party, THE COMPANY shall immediately identify the relevant Users who may be affected by the security breach, and shall contact them at their last known email address or contact details or by the quickest means possible.
• THE COMPANY shall provide sufficient information to the User to allow him or her to take the necessary protective measures against the potential consequences of the compromise, or shall advise Users of the steps to be taken by them and the possible consequences that may ensue from the breach for them.

15.      Children’s personal information

THE COMPANY shall not process any personal information relating to a person under the age of 18 years unless it has obtained consent from that person’s parent or legal guardian. If this website is being accessed by the parent or guardian of a child under the age of 18 years, and personal information pertaining to that child is being provided by the parent or guardian, then they hereby expressly consent to  THE COMPANY processing such information according to the further provisions of this Privacy Policy.

16.      Cross border Transfers of personal information

17.      Retention of information

The User consents that THE COMPANY may keep record of his/her personal information for an indefinite period of time, unless User objects. In such case THE COMPANY will only keep such records if it is lawfully entitled or obliged to do so

18.      Returning, destroying or deleting personal information

• Where THE COMPANY is no longer authorised to retain a record of any personal information, it shall either:
  • ensure that the information is permanently destroyed or deleted as soon as reasonably practicable; or

• return the information to the User or transfer it to a third party, if requested by the User in writing to do so.

19.      Consent

• The User hereby consents to the processing of their personal information in terms of the provisions of this Privacy Policy.
• The User acknowledges and agrees that such consent has been given voluntarily after the User has read and understood the provisions of this Privacy Policy, in particular, regarding the following:
  • the types of personal information to be processed, including specifically special personal information;

• the specific processing activities to be undertaken;

• the specific purpose/s for such processing; and

• the possible consequences for the User that may arise from such processing.

• Should a User wish to withdraw any consent previously given by the User, they must notify THE COMPANY’s information officer in writing.

20.      LODGING AN OBJECTION

• A User may, on reasonable grounds, object to the processing of their personal information at any time after that processing has started.
• If a User wishes to object to the processing of their personal information, they should contact THE COMPANY’s information officer in writing and provide, reasons for doing so. Users may use the process and forms contained within THE COMPANY’s PAIA manual available on our website.

21.      Choice of Law

This Privacy Policy shall be governed and interpreted in accordance with the laws of the Republic of South Africa.

22.      AMENDMENT OF THIS PRIVACY POLICY

• THE COMPANY reserves the right to change, update, add, remove and/or amend any of the provisions of this Privacy Policy from time to time. Such changes, updates, additions, removals or amendments will become effective from the date of their publication on this website.

• It is the User’s obligation to periodically check the provisions of this Privacy Policy for any such changes, updates, additions, removals or amendments.

• The User’s continued use of this website following any changes, updates, additions, removals or amendments to this Privacy Policy will be considered Policy of the User’s acceptance to abide by and be bound by this Privacy Policy, as amended.

Contact

For more information on your rights to privacy over your information, or the information processing activities of  THE COMPANY, please do not hesitate to contact us directly at io@eiffelcorp.co.za

Date of last update: 1^st of March 2021

© Copyright 2014 Eiffel Corp (Pty) Ltd. All rights reserved. Use of this website is regulated by our website Terms of Use and Privacy Policy.

1. Introduction
2. Definitions and interpretation
3. Duration
4. Orders
5. Services
6. Change control
7. Personnel
8. Your data
9. Intellectual property
10. Confidential information
11. Non-solicitation
12. Transfer of services
13. Service warranties
14. Our warranties
15. Fees and payment
16. Intellectual property infringement
17. Project managers
18. Suretyship
19. Limitation of liability
20. Your failure
21. Your duties and responsibilities
22. Security
23. Breach
24. Remedies for breaches
25. Suspension of services
26. Termination
27. Effect of termination
28. Resolving dispute
29. Notices and domicile
30. Force majeure
31. Assignment and subcontracting
32. Relationship
33. General

1.     Introduction

These terms are the general terms of the relationship between us and you. The terms cover any transactions where we provide services to you. The commercial terms of any transaction will be contained in an order that will incorporate these terms. The order will prevail if there is a conflict of meaning. Nothing in the terms obligates any party to enter into any orders.

2.     Definitions and interpretation

Definitions. In the agreement:

additional fee means a charge you must pay us for the supply of any services outside of an order, which charge must be made at our then current standard prices and rates, unless otherwise agreed in writing between the parties;

administrator means an authorised user that you employ who is authorised to provide, manage and administer certain services;

AFSA means the Arbitration Foundation of Southern Africa (or its successor or body nominated in writing by it in its stead);

agreement means the agreement between us and you, consisting of the terms and any orders the parties enter into;

authorised user means you or a user in your employ where you are a juristic person, who has been assigned credentials;

business day means any day other than a Saturday, a Sunday, or a holiday (including a public or bank holiday) in the jurisdiction where our entity that entered into the relevant order is organised;

business hours means our normal business hours on business days;

calendar day means a day counted from midnight to midnight. It includes all days of the month, including weekends (Saturday and Sunday), and public holidays;

contract year means, in respect of an order, each successive 12 calendar month period during the term of the order, calculated from the effective date;

dashboard means the section on the website accessible by you through a web browser that allows you to control certain aspects of the services;

credentials means a unique username and password that has been assigned to an authorised user;

effective date means in respect of each order, the effective date stipulated in each order, in the absence of which it will be the date the order is accepted by us;

existing material means any code, forms, algorithms or materials developed by or for either party independently and outside of the agreement and provided during the course of the agreement;

fees means the fees, charges, or purchase consideration that you will pay to us in respect of services we provide under orders;

order means a services order agreed to and signed by both the parties describing the specific services that we will provide to you;

personnel means any director, employee, or other person who works permanently or temporarily under our direction or supervision, or a person who renders services to us for purposes of our obligations under this agreement as its, agent, consultant, contractor, or other representative;

related and related persons means natural and juristic persons who are connected to one another in the manner contemplated in sections 2 and 3 of the Companies Act 71 of 2008;

services means any services we or related persons provide to you, under orders;

service levels means the levels according to which we will provide each service as agreed by the parties in writing and signed;

sign means the handwritten signature, an advanced electronic signature, or an electronic signature that the parties agree to use, of each of our duly authorised representatives;

signature date means the date of signature by the party signing last;

tax means any:

• tax (including value added tax, income taxes, pay-as-you-earn tax or other taxes levied in any jurisdiction);
• duty (including stamp duty);
• tariff, rate, levy; or
• any other governmental charge or expense payable;

terms means the terms, consisting of:

• these terms; and
• any other relevant specific terms, policies, disclaimers, rules and notices that the parties agree on, (including any that may be applicable to any specific services);

third party contractor means any contractor, supplier, service provider or licensor of a part of the services, which is not a party to the agreement;

third party software means all third party software owned by a third party but legally licensed to us for use in providing the services;

we, us, or our means Eiffel Corp (Pty) Ltd (Registration number: 2009/008479/07), the service provider that enters into an order and, if specified in the order, those related to it;

writing means the reproduction of information or data in physical form (includes handwritten documents, hard copy printouts and fax transmissions) or any mode of reproducing information or data in electronic form that the parties agree to use (like pdf), but excludes information or data in the form of email;

you or your means the customer that enters into an order and, if specified in the order, those related to it;

your data means your (and your customer’s) data (including information about an identifiable person) that:

• you provide, your customer provides, or any third party on your behalf provides to us; or
• we generate, process, or supply to you (or your customer) in providing the services;

2.1          Definitions in the order. Words defined (or assigned a meaning) in an order will have that meaning in the terms, unless the context clearly indicates otherwise.

2.2          Interpretation. All headings are inserted for reference purposes only and must not affect the interpretation of the agreement. Whenever “including” or “include”, or “excluding” or “exclude”, together with specific examples or items follow a term, they will not limit its ambit. Terms other than those defined within the agreement will be given their plain English meaning. References to any enactment will be deemed to include references to the enactment as re-enacted, amended, or extended. A reference to a person includes a natural and juristic person and a reference to a party includes the party’s successors or permitted assigns. Unless otherwise stated in the agreement, when any number of days is prescribed in the agreement the first day will be excluded and the last day included. The rule of construction that an agreement must be interpreted against the party responsible for its drafting or preparation does not apply. GMT +2 will be used to calculate any times.

2.3          Conflict. If there is a conflict of meaning between these terms and any order, the order will prevail in respect of the relevant goods or your use of the relevant services.

3.     Duration

The terms commence on acceptance and continue until terminated. Where the duration of this agreement is specified in an order, if you are a “consumer” for purposes of the Consumer Protection Act, you may terminate the relevant service prior to the expiry of the term on 20 business day’s written notice to us. However, we may charge you an early termination fee.

4.     Orders

4.1          Request for goods or services. If you at any time require additional goods or services related to the services, you may submit a request for proposal (RFP) to us detailing:

• the nature of and scope of the services; and
• the specification and quantity of goods;

required together with any other requirements or information that is relevant to the provision of additional goods or services and stipulating a reasonable timeframe within which we may submit a proposal to you.

4.2          Submission of proposal. We may submit a proposal to you. It may be in the form of an order.

4.3          Acceptance of proposal. If the proposal is acceptable to you, the parties will execute an order.

4.4          Capacity. You represent and warrant that you (and any person who places an order):

• are old enough under applicable law to enter into the agreement;
• are legally capable of concluding any transaction;
• possess the legal right, full power, and authority to enter into the agreement;
• are authorised to use the credentials required for any account;
• will submit true, accurate and correct information to us.

If you are younger than 18 years of age, you warrant that you have the consent of your legal guardian to enter into the agreement or that you have obtained legal status in another manner.

4.5          Invitation to do business. The marketing of the services by us is merely an invitation to do business or for you to place an order to procure services. The parties only conclude a valid and binding order when you place the order. We only accept an offer relating to services, when we begin providing the services.

4.6          Deemed order. You will be deemed to have placed an order in regard to services when you start consuming any services you have requisitioned automatically from the dashboard, it being agreed that each click of a button to requisition a service constitutes a billable event.

4.7          Time and place. The parties conclude any agreement between themselves at the time when your duly authorised representative places the relevant order and at the place where you have your head office.

4.8          Orders. The terms in effect at the time you place an order will govern the order. Each order will create a separate agreement.

5.     Services

5.1          Grant of right. We grant you a limited, non-exclusive, non-transferrable, revocable right to use our services in accordance with the terms and the terms of any third party agreement. Any person wishing to use the services contrary to the terms or third party agreement must obtain our prior written consent. Whenever consent is required, this shall not be withheld unreasonably.

5.2          Consent to monitoring. You consent to us monitoring your use of the service for security purposes and in order to ensure that the service is always running and functioning as it should.

5.3          Service levels. We will provide the services to you at the service levels stated in the order.

5.4          Third party software. Some software used in our services may be third party software that we will make available to you in accordance with third party software license terms. You agree that the use of the services is subject to these third party software license terms and that they may change from time to time. Please note that there may be provisions in the third party software license agreement that expressly override some of these terms.

6.     Change control

6.1          Changes to services. During the currency of an order, events may occur which require a change to the nature and scope of services. The parties will not implement a change unless they comply with this clause.

6.2          Change request. A party may propose a change to the nature and scope of services by sending a scope change document to the other party detailing the desired changes.

6.3          Scope change document. If a scope change document is made by:

• you, you will specify the reasons for that change and describe the change in sufficient detail to enable us to formulate a response. We will investigate the likely impact of any proposed changes on the provision of services and will provide you with a scope change proposal, including amended pricing and timeframes; or
• us, we will detail in a scope change proposal the reasons for and impact of the change, the services required to implement the change and the effect that the changes, if implemented, will have on the relevant order.

6.4          Sign-off. The parties will discuss and agree the proposed changes and make the necessary amendments to our scope change proposal. You will then consider the scope change proposal and may approve or reject it in writing within three business days. If you:

• accept a scope change proposal, a duly authorised representatives of the parties will sign off the scope change proposal and it will be incorporated into the relevant order; or
• reject a scope change proposal, we will continue to provide the services on the existing terms.

6.5          No change effective until sign-off. No party may proceed with any change to an order until the change and all matters relating to the change have been agreed in writing between the parties. Pending sign-off, the parties will continue to perform their obligations without taking account of the proposed changes. No party must agree to any change, but a party will not unreasonably delay or withhold their agreement to a proposed change.

6.6          Exception. Amendments to the content of the agreement that do not directly impact the nature and scope of the services will not be subject to this change control procedure, but the parties will execute them in writing.

7.     Personnel

7.1          Requests and directions. We (and our personnel) will comply with all your reasonable requests and directions.

7.2          Time sheets. On request, our personnel will complete daily time sheets, which accurately record work durations and activities.

7.3          Access. With effect from the signature date, you will allow us and our personnel access to your premises at all reasonable times strictly for the purposes of fulfilling our obligations under orders.

7.4          Compliance with your policies. We will comply, and ensure that our personnel comply, with your policies. Your policies are incorporated into the agreement by this reference. We can either already access them from you or we must request them from you.

7.5          Allocation of resources. We may allocate and re-allocate all our personnel who carry out our obligations under the agreement. We will notify you in advance if we do.  We will ensure that the provision or continuity of our obligations to you is not prejudiced in any way.

7.6          Unprotected action. We and our personnel will not take part in (or in any conduct in contemplation or furtherance of) any unprotected “protest action” or a “strike”, as defined in section 213 of the Labour Relations Act 66 of 1995.  We and our personnel will also not participate in nor assist, directly or indirectly, in any other form of unprotected coercive collective action or inaction intended to induce us to alter any of our terms or conditions of employment or working conditions.

8.     Your data

8.1          Your data. We are not in the business of routinely storing your data, but if we do are not responsible for any of your data stored on our system.

8.2          Privacy and protection of personal information.

• Legal obligations. We are responsible for complying with our obligations and you are responsible for complying with your obligations under applicable laws governing your data. The parties both acknowledge that they are not investigating the steps the other is taking to comply with any applicable privacy and protection of personal information laws.
• Responsible party. You remain the responsible party for determining the purpose and means of our processing of your data.
• Trans-border flows of your data. We may not transfer any of your data across a country border without your prior written consent.

8.3          Access. On a party’s reasonable written request, the other party will provide the requesting party with the information that it has regarding your data and its processing that is necessary to enable the requesting party to comply with its obligations under this clause and the applicable laws. The requesting party will reimburse the other party for its reasonable charges for its assistance.

8.4          Preservation of integrity of your data. Both of the parties will preserve the integrity of your data and prevent any unauthorised access, corruption or loss of your material.

8.5          Records. You agree that our records are prima facie evidence of the services provided to you.

8.6          Return of data. On termination of any order, each party will return to the other party in the form in which it was received all of the other party’s data or information provided to the party for the purpose of the performance of the relevant order.

8.7          Safeguarding. We will safeguard your material and report promptly to you any third party claim after it comes to our attention, directly or indirectly. We will co-operate with you in any enforcement or other protective action taken by you with regard to your material.

8.8          Trade marks. Your logo and sub-logos, marks, and trade names are your trade marks and no person may use them without permission.

8.9          Restrictions. Except as expressly permitted under the agreement, your material may not be:

• modified or used to make derivative works;
• rented, leased, loaned, sold or assigned;
• decompiled, reverse engineered or copied; or
• reproduced or distributed.

8.10       We may only use your material to comply with the agreement.

9.     Intellectual property

9.1          Your data. You own all your data. We do not own your data. All title, ownership rights and intellectual property rights in your data belong to you or the applicable content owner and may be protected by applicable copyright or other law.

9.2          Your data license. When you provide us with data you give us a worldwide license to use, host and store your data, solely for purposes of providing the services.

9.3          Retention of rights. We have created, acquired or otherwise obtained rights in our technology and despite anything contained in the agreement, we will own all right, title, and interest in our technology.

9.4          Use of our technology. If we utilise any of our technology in connection with our performance under an order, our technology will remain our property and you will not acquire any right or interest in it.

9.5          Trade marks. Our logo and sub-logos, marks, and trade names are our trade marks and no person may use them without permission. Any other trademark or trade name that may appear on our marketing material is the property of its respective owner.

9.6          Restrictions. Except as expressly permitted under the agreement, the services may not be:

• modified or used to make derivative works;
• rented, leased, loaned, sold or assigned;
• decompiled, reverse engineered or copied; or
• reproduced or distributed.

9.7          Prosecution. All violations of proprietary rights or the agreement will be prosecuted to the fullest extent permissible under applicable law.

10.  Confidential information

10.1       Responsibility to keep information confidential. Each party must keep confidential any information it receives from the other party or under this agreement.

10.2       The receiving party’s responsibilities. The party that receives confidential information agrees to protect the interests of the party it is from, and will:

• only use it to comply with its responsibilities under this agreement;
• only give the information to any of its employees or agents that need it, and only give as much of it as they need;
• use reasonable security procedures to make sure employees or agents keep the information confidential;
• get promises of confidentiality from those employees or agents who need access to the information;
• not reveal the information to anyone else; and
• not use it for any purpose other than this agreement.

10.3       End of this agreement. At the end of an agreement, the parties will give back to the other all originals and copies of confidential information of the other that they have. If the other agrees, they may destroy the confidential information they have.

10.4       Exceptions. These responsibilities will not apply to any information that:

• is lawfully in the public domain (available to the general public) when a party received it;
• lawfully becomes part of the public domain afterwards;
• is given to the receiving party afterwards by a different person who is allowed to reveal the confidential information; or
• is given to comply with a court order or other legal duty.

10.5       Indemnity. Each party indemnifies the other against any loss or damage that the other may suffer because of a breach of this clause by a party or its employees or agents.

10.6       Survival. This clause about confidential information is separate from the rest of this agreement and remains valid for five years after the end of this agreement.

11.  Non-solicitation

No party will, during the currency of any order or for a period of 12 calendar months following termination, directly or indirectly solicit, offer employment to, employ, or contract in any manner with any personnel of the other party who were involved in the implementation or execution of the order.

12.    Transfer of services

12.1       You to transfer the services to us. If anyone other than us has been providing the services to you prior to the effective date, then the parties will as soon as possible after the effective date do all things as may be necessary to transfer the relevant services to us to enable us to provide the services. The parties will endeavour to complete the transfer of the services to us prior to the effective date or as soon as possible thereafter.

12.2       Parties to cooperate. The transition of the services will be co-ordinated by the account managers of the parties, or alternates appointed by the account managers and during the transfer period the parties will cooperate with each other (and will ensure that their respective third party suppliers cooperate with each other), to effect a smooth transfer of all the services to us.

13.    Service warranties

13.1       Services not error-free. We do not warrant that any services will be error free after acceptance by you.

13.2       Survival. This clause will survive termination of this order.

13.3       Quality of service. We warrant that we will perform the services in a professional and workmanlike manner consistent with industry standards reasonably applicable to those services.

13.4       Exclusions. We are not responsible for any infringements to third party copyrights, patents, or trade secrets where you have made amendments to original documents and similar works that we have prepared without our express approval, or where you fail to use the most recent versions of those works that we have delivered.

14.  Our warranties

14.1       Service warranties. We warrant that in relation to the services:

• we and our personnel will possess and have the right to use knowledge and expertise sufficient to enable us to provide the services;
• we will employ a sufficient number of suitably trained personnel to provide the services and to achieve the service levels; and
• we will provide the services in accordance with all applicable laws, enactments, and regulations.

14.2       General warranties. We warrant that:

• we have the legal right and full power and authority to execute and deliver, and to exercise our rights and perform our obligations under the agreement; and
• we and our personnel will not knowingly introduce any malicious software into your material or your system.
• we will at all times comply with our obligations in terms of the agreement with the care and diligence required in accordance with the current best practices and standards prevailing in our industry.

14.3       Additional warranties. The warranties in this clause are in addition to any warranties given in any order.

15.  Fees and payment

15.1       Due dates. In consideration for the services, you will be liable for and pay the fees and any additional fees promptly on the due date free of exchange in the currency specified in the order.

15.2       Manner of payment. You must make payment in the manner specified.

15.3       Withhold payment. You may not withhold payment of any amount due to us for any reason.

15.4       Certificate. A certificate, signed by an accountant appointed by us, of the amount due by you and the date on which it is payable will be proof of the correctness of the certificate’s contents.

15.5       Tax. All fees include (and we will pay) all tax and any unemployment insurance within one week of signature of any order.

16.  Intellectual property infringement

16.1       Defence. We will defend you against any claims made by any third party that any services infringe its patent, design, copyright, or trade mark and will pay the amount of any resulting adverse final judgement (or settlement to which we consent). We will reimburse you with all costs you incurred in connection with assisting us with the defence of the action immediately on demand (including attorneys fees on an attorney and own client basis). You will notify us of the claim in writing and we will have sole control over its defence or settlement.

16.2       Consequences of successful claim by third parties. If any third party succeeds in its claim for the infringement of any intellectual property rights, we may within 30 calendar days of the infringing item having been found to so infringe:

• obtain for you the right to continue using the infringing item or the parts that constitute the infringement;
• replace the infringing item or the parts that constitute the infringement with another product that does not infringe and that in all respects operates substantially in accordance with its specifications;
• alter the infringing item in a way as to render it non infringing while still in all respects operating substantially in accordance with its specifications; or

16.3       Survival. This clause will survive termination of the agreement.

17.  Project managers

17.1       Appointment. On the effective date, each party will appoint a suitably qualified and responsible person to act as their project manager. If a party does not appoint a project manager and that party is a natural person, then that party will be its own project manager. Otherwise, the natural person that is ordinarily responsible for the day-to-day administration of that party will be its project manager.

17.2       Function. The project managers’ responsibilities include to manage and coordinate the services and to discuss and manage any changes.

17.3       Replacement. A party may, on seven calendar days’ written notice to the other, appoint an alternative project manager who is suitably qualified and responsible.

18.  Suretyship

18.1       Signatory guarantee. If we are a company or corporation, or if the signatory signs in any representative capacity, the signatory binds herself or himself as surety for and co-principal debtor jointly and severally in solidum (for the whole) with us for the due and punctual performance by us of all our obligations to you.

18.2       Cancellation. This suretyship will be a continuing guarantee that may only be cancelled by the signatory giving written notice to surety, and then only provided that all sums then owing by us (whether due or not) to you have been paid in full and we have complied with all our obligations in terms of orders.

18.3       Renouncement. Each surety renounces the benefits of:

• prescription;
• excussion (you need not first take action against us before taking action against each surety);
• division (where there is more than one surety, you may sue each surety for the full amount owing);
• cedendarum actionem (cession of action – you need not first cede your right of action against us to surety before you take action against surety);
• non numeratae pecuniae (no value received – surety may not allege that no money was paid over by us to you);
• non causa debiti (surety may not allege that there is no reason or cause for our obligations to you);
• erroroe calculi (surety may not allege that errors have been made in the calculation of the amount claimed); and
• any other exception.

18.4       Confirmation of renunciation. Each surety declares that they are fully acquainted with the force, meaning, and effect of this renunciation.

19.  Limitation of liability

19.1       Direct damages limited. To the extent permitted by applicable law, regardless of the form (whether in contract, delict or any other legal theory) in which any legal action may be brought, each party’s maximum liability for direct damages for anything giving rise to any legal action will be an amount equal to the total fees already paid (or due and payable) by you to us in respect of this agreement for the period 12 months preceding the claim.  The aggregate amounts for all claims will not be greater than the maximum amount.

19.2       Indirect damages excluded. To the extent permitted by applicable law, in no event will a party be liable for any indirect, incidental, special or consequential damages or losses (whether foreseeable or unforeseeable) of any kind (including loss of profits, loss of goodwill, damages relating to lost or damaged data or software, loss of use, damages relating to downtime or costs of substitute products) arising from this agreement.

19.3       Exclusions. The limitation contained in this clause will not apply to (i) any breach by a party of the other party’s proprietary or confidential information or intellectual property; (ii) a party’s indemnification obligations in terms of the agreement; (iii) or damages arising from a party’s gross negligence.

19.4       Indemnity. We agree to indemnify, defend, and hold you (and your personnel) harmless against any and all:

• loss of or damage to any property or injury to or death of any person; and
• loss, damage (including attorneys’ fees on an attorney and own client basis), costs and expenses that you may suffer or incur arising directly or indirectly from: (i) any wilful misconduct or fraud by us or our personnel; or (ii) a breach by us of your proprietary or confidential information, or intellectual property.

19.5       Liability. Without limiting our liability, we will be liable to you for any loss that you may suffer as a result of theft, fraud, or other criminal act by us or our personnel.

20.    Your failure

If you fail to comply with your obligations for a period in excess of five calendar days after receiving a written request from us for you to do so, the failure will constitute a material breach of this order. In addition to any remedies we may have arising out of the breach, if you fail to comply with your obligations within the notice period of five calendar days, we will be excused from meeting the service levels for as long as you fail to comply with your obligations.

21.    Your duties and responsibilities

21.1       Processing and authorisation of invoices. You will process and settle invoices by the due dates.

21.2       Your personnel, facilities, and resources. You will ensure we have timely access to your appropriate personnel and will arrange for our personnel to have suitable and safe access to your facilities and systems. You will also provide suitable office space and associated resources for training your personnel on-site including all necessary computing and office support resources.

21.3       Training on specialised equipment or tasks. You will ensure that all your personnel who work on our systems are adequately qualified and receive suitable training both to ensure the safety of your personnel and to safeguard the our systems.

21.4       Approvals and information. You will respond promptly, and in any case, within five working days, to any of our requests to provide direction, information, approvals, authorisations, or decisions that are reasonably necessary for us to perform the services.

22.    Security

22.1       Physical access. You must ensure that our employees and sub-contractors are given reasonable authorised access to premises and equipment to deliver and maintain the services in accordance with the terms of this order.

22.2       Logical access. You must ensure that our employees and sub-contractors are given necessary access to the software and systems to deliver and maintain the services in accordance with the terms of this order.

22.3       Compliance with your security policies. In the event that you operate formal security policies, we will ensure that our employees are made aware of those policies and will also ensure on-going compliance with those policy statements. You will provide us with up to date information on your security policies and will keep us informed about any changes to those policies.

23.  Breach

If a party:

• does not fix any breach of this agreement (failure to comply with it) within seven days of receiving written notice from the other party to do so;
• breaches this agreement materially twice or more in any six month period;
• is insolvent (bankrupt), or has some legal disability, for example, if they are placed under administration;
• takes steps to deregister itself (close down) or is deregistered;
• makes any settlement or arrangement with its creditors; or
• fails to pay a court order against it (does not satisfy a writ of execution) for more than one million rand, within 21 days;

then the other party may, without prejudice to any of its rights:

• claim specific performance of this agreement (make the party comply with this agreement); or
• immediately cancel this agreement in writing; and
• claim damages from the other party, including any claim for any fees already due.

24.  Remedies for breaches.

In the event of our defective performance or failure to furnish the agreed level of service, we will make reasonable efforts to restore the service to a good operating condition on an urgent basis.

25.  Suspension of services

25.1       Immediate suspension. We may immediately suspend your right to use any of the services in any of the following circumstances:

• you attempt a denial of service attack on any of the services;
• you seek to hack or break any security mechanism on any of the services;
• we determine in our sole discretion that your use of the services poses a security threat to us, or to any other user of the services;
• you otherwise use the services in a way that disrupts or threatens the services;
• we determine, in our sole discretion, that there is evidence of fraud with respect to your account;
• we receive notice, or we otherwise determine, in our sole discretion, that you may be using the services for any illegal purpose or in any way that breaches the law or infringes the rights of any third party; or

25.2       Preservation of data (suspension). In the event that we suspend your access to any services, we will not take any action to intentionally erase any of your data in our possession during the period of suspension and the fees will continue to accrue.

26.  Termination

26.1       Termination for good cause. We may immediately terminate this agreement at any time by giving you notice in writing if:

• we discontinue the services;
• we believe providing the services could create an economic or technical burden or material security risk for us;
• termination is necessitated by us having to comply with any applicable law or requests of governmental entities; or
• we determine that your use of a service or the provision of any services to you has become impractical or unfeasible for any legal or regulatory reason.

26.2       Termination for convenience. Either party may terminate the agreement or a specific order, upon at least 180 days prior written notice to the other party.

26.3       Duties on termination. On termination, cancellation, or expiry of this agreement:

• we will stop providing the services;
• your access rights will cease to exist; and
• we will erase your data, unless we have agreed to provide you with post termination assistance in writing.

26.4       Survival. The termination, cancellation, or expiry of this agreement will not affect the enforceability of the terms that are intended to operate after expiry or termination.

26.5       Payment on termination. In the event that you terminate this order for any cause, we will continue to be paid up to the effective date of termination for any fees or expenses due for services delivered up to that date.  In the event that we terminate this order then we will reimburse any fees already paid for services not delivered up to the effective date of termination.

27.  Effect of termination

27.1       Post termination assistance. Following termination, you may take advantage of any post-termination assistance that we may generally make available (such as data retrieval arrangements).  We may provide you with post-termination assistance, but we will not be under an obligation to do so.  Your right to take advantage of any post termination assistance will depend on your acceptance of and compliance with any additional fees and terms that we may impose for such assistance.

27.2       No expectation. We acknowledge and confirm that no expectation has been created by anyone, by the agreement or any other agreement, entitling us or you to expect:

• continued service for any period whether definite or indefinite;
• the renewal or extension of the term of any agreement; or
• the conclusion of any further agreement between you and us or our personnel.

27.3       Non dismissal. Any expiry or termination of the Agreement or any Order, for any reason, will not be capable of being regarded as a “dismissal” as defined in the Labour Relations Act 66 of 1995 nor will we or any of our Personnel be entitled to the payment of any remuneration or compensation of any nature, including redundancy or other compensatory payments.

27.4       Survival. The termination, cancellation, or expiry of this agreement will not affect the enforceability of the terms that are intended to operate after expiry or termination.

28.  Resolving disputes

28.1       Notifying each other. There will be a dispute about or from this agreement if a party writes to the other about it and asks for it to be resolved under this clause. The parties must refer any dispute to be resolved by:

• negotiation (direct talks to try and agree how to end the dispute); failing which
• mediation (talks in which a neutral third party tries to help the parties agree how to end the dispute); failing which
• arbitration (a hearing after which a neutral third party makes a binding decision about the dispute).

28.2       Negotiation. Each party must make sure that their chosen representatives meet within 10 business days of notification, to negotiate and try to end the dispute by written agreement within 15 more business days.

28.3       Mediation. If negotiation fails, the parties must refer the dispute to mediation under AFSA’s rules.

28.4       Arbitration. If mediation fails, the parties must refer the dispute within 15 business days to arbitration (including any appeal against the arbitrator’s decision) under AFSA’s latest rules for expedited arbitrations. The arbitration will be held in English in Cape Town, RSA. The parties will agree and appoint one arbitrator. If the parties cannot agree on the arbitrator within 10 business days after the referral, the Secretariat of AFSA will appoint the arbitrator.

28.5       Agree otherwise in an order. The parties may agree otherwise in an order.

28.6       Periods. The parties may agree in writing to change the periods for negotiation or mediation.

28.7       Urgent interim relief. This clause will not stop a party from applying to court for urgent interim relief (temporary help) while the dispute resolution process is being finalised. An example might be an interdict (type of court order).

28.8       Severability. This clause is separate and divisible from the rest of this agreement and remains effective even if this agreement ends or is invalid.

29.  Notices and domicile

29.1       Notices. The parties will send all notices, authorisations, disclosures, acknowledgements, or requests by hand delivery, prepaid registered post, fax, or email to an address or number given in the relevant order.

29.2       Service (delivery) address for legal documents. Each party chooses its street addresses and numbers as its domicilium citandi et executandi (its address for the service of any document used in legal action) for this agreement.

29.3       Change of addresses or numbers. Each party may change the addresses or numbers in the specific terms to any other addresses or numbers by writing to the other party 14 days before the change.

29.4       Deemed delivery. Notice will be considered to be delivered on the date shown on any hand-delivered, prepaid registered post, courier, fax or email confirmation of delivery.

29.5       Notice actually received. If a party actually receives any notice or other communication, this will be good enough.

30.  Force majeure

30.1       Parties not liable. No party will be responsible for any breach of this agreement caused by circumstances beyond its control, including flood, fire, earthquake, war, tempest, hurricane, industrial action, government restrictions, or acts of God.

30.2       Party affected to notify other party. If there is an event of force majeure, the party affected will tell the other immediately, and they will meet within seven days to negotiate other ways to carry out any affected responsibilities under this agreement. The parties will continue to comply with the responsibilities that are not affected by the circumstances.

30.3       Right to cancel. If a party cannot fulfil a material (significant) part of its responsibilities under this agreement for more than 60 days because of force majeure, the other party may cancel this agreement by written notice.

31.  Assignment and subcontracting

31.1       Assignment by you. You may delegate your duties under the agreement or assign your rights under the agreement, in whole or in part.

31.2       Exception. Despite this clause, we may cede and assign all rights and obligations under this agreement to a related person without your prior written consent, provided that we notify you within a reasonable time of the event occurring.

31.3       Our third party contractors. We may sub-contract or delegate our obligations under this agreement to third party contractors. We will remain liable for performance of the third party contractors. No one may require us to disclose the terms (including payment terms) of any sub-contract entered into with respect to our obligations under this agreement.

32.  Relationship

32.1       No temporary employment service or partnership. Nothing in this agreement will be construed as constituting a temporary employment service or as creating a partnership between the parties and no party will have any authority to incur any liability on behalf of the other or to pledge the credit of the other party.

32.2       No employment relationship. Each party enters into the agreement as an independent contractor.  The agreement does not create any other relationship, including employment for any purpose, partnership, agency, trust or joint venture relationship.

33.  General

33.1       Entire agreement. The agreement is the entire agreement between the parties on the subject.

33.2       Changes to the terms. We may change the terms at any time and where this affects your rights and obligations, we will notify you of any changes by placing a notice in a prominent place on our website or by email. If you do not agree with the change you must stop using the services. If you continue to use the services following notification of a change to the terms, the changed terms will apply to you and you will be deemed to have accepted such terms.

33.3       Changes to any third party software license agreement. We will notify you of any changes to any third party software license terms by placing a notice in a prominent place on our website, or notifying you by email. The updated third party software license terms will be effective immediately and you will be deemed to have accepted them upon notification.

33.4       Acceptance of changes. If you do not agree with the changes, you must stop using the service. If you continue to use the service following notification of a change, the changed terms will apply to you and you will be deemed to have accepted them.

33.5       Waiver (giving up of rights). Any favour you may allow us will not affect or substitute any of your rights against us.

33.6       Severability. If any term is void (invalid), unenforceable, or illegal, the term may be severed (removed) from and will not affect the rest of this agreement if it does not change its purpose.

33.7       Governing law. South African law governs this agreement.

33.8       Jurisdiction. You consent to the jurisdiction of the Magistrate’s Court in respect of any action or proceedings that we may bring against you in connection with this agreement, even if the action or proceedings would otherwise be beyond its jurisdiction without prejudice to our right to institute any action in any other court having jurisdiction.

33.9       Non-exclusivity. You may obtain any goods or services from any other person or entity.

33.10     Costs. Each party is responsible for its own costs of drafting and negotiating this agreement.

33.11     Right to reference. We must get your consent before using your name and a general description of the services in any marketing or sales material.

33.12     Publicity. A party will not make any announcement or statement to the press about this agreement, without first getting written permission from the other party.

EIFFEL CORP TRAINING AND CONSULTING PROGRAMMES GENERAL TERMS AND CONDITIONS

 

 

 

1. Learner/Participant Substitution

 

• Prior to commencement, training programme substitutes can be made up to a maximum of one day prior without incurring a penalty. This request must be in writing to training@eiffelcorp.co.za  to inform the Training Provider so Eiffel Corp  can make the necessary arrangements for the new learner

2. Cancellations

 

• There will be no refunds for entire training sessions cancellations once started where instituted by the client

3. Transfer of dates & Postponements:

 

• Customers are permitted one training and/or on-site consulting delivery postponement, per week or engagement scheduled. Any cost* incurred due to changes after the 1st deferment will be billed to the client

• All postponements must be received in writing to (training@eiffelcorp.co.za) 14 days (10 working days) or more prior to the start of the training or consulting programme. If a Customer request for postponement is received within 2 weeks of the start of the course, the customer will be liable for any costs* incurred by the training provider.

• All training programme dates must be delivered within a 12-month period from date of the signing of the training programme agreement unless otherwise agreed between both parties. If the Customer fails to respond to Eiffel Corp requests for the setting of the Course Date within twelve (12) months of the acceptance of the Training Proposal, such Course(s) shall be deemed cancelled. (See Cancellations above)

• The training provider reserves the right to re-schedule Course Dates where set delivery is made difficult due to strike, protest, rescheduling or any other activity on client site that affects either the safety of its facilitators or the quality of the overall training programmes. The training provider shall endeavour to inform the Customer as soon as possible of the rescheduling, to offer a new Course Date reasonably convenient for Customer.

4. Confirmation of Course attendance

• The Customer shall confirm in writing(email) the names and details of all participants on the Course/s. The confirmation shall refer to, or include as an attachment, the information (Name, Surname, Email Address, SA ID or Passport nr) of all the participants that will attend the training session. The Customer’s confirmation must be received by Training Provider at least two (2) weeks prior to the relevant Course Date. Upon receipt of the above confirmation, the Training Provider will proceed with the organization and project management of the Course and, if not yet agreed by the Parties, notify Customer of the Course Date with reasonable advance.

• In its confirmation, Customer shall indicate the number of Attendees per course (Eiffel Corp will detail the recommend minimum and maximum participant numbers per programme in the training proposal) and notify of any reasonable special requirements relating to any of the Attendees. Training Provider will endeavour to accommodate such special requirements if it is considered reasonable and practical to do so., The Customer may request, in writing, to substitute an Attendee (See Point 1.1) or increase the number of participants on a training programme.

• The following provisions must be noted:

• relevant request is received at least five (5) days prior to the Course Date.
• The new cohort size may not exceed an acceptable number of Attendees.

5. Course Attendance & Completion

• Failure by a participant to attend a Course day as per the relevant confirmation, for any reason whatsoever, shall not entitle the Customer to any Course Price Reduction or any right to demand that the Course be dispensed anew for the benefit of the absent Attendee(s).

• For assessed programmes, the learner must attend at least 50% of the training in order to be awarded a certificate of attendance A participant must attend least 50% of the course and achieve a   requisite pass rate for accredited programmes for the courses final assessment specific to that particular training programmein order to receive a Certificate of Completion.

• For accredited, multi week and assessed training programmes, in order to qualify for a subsequent training week, participants will need to achieve a Certificate of Attendance as well as a Certificate of Completion for each of the previous programmes

• For assessed or accredited programmes, all participants must agree to being listed in a daily attendance register and marked present or absent accordingly. Failure to comply with this requirement will endanger a participant’s course qualification and may result in no certificate of any kind being supplied. This is consistent with minimum attendance requirements for SAQA accredited learning programmes

6. Logistics & Venues

• Where training programmes are presented on the customers site, the customer shall provide adequate training room(s), facilities and other necessary resources, including, but not limited to, whiteboard, overhead projector with markers of various colors, video-projector, flip charts, etc. for the full duration of the programme.

• Customer shall ensure that the training venue is of a similar standard across Training Sessions as well as the Exam (Where invigilated exams are part of a formal programme)

• Customer shall ensure that the training venue will have adequate WIFI or similar internet connectivity throughout the duration of the training or consulting event.

• Customer shall provide Training Provider, its subcontractors, consultants and employees, in a timely manner, with access to the training facilities.

• Customer shall provide local co-ordination through a representative who shall be the official interface between the Eiffel Corp programme facilitator and the Attendees;

• Customer shall take care of all venue and catering requirements for the duration of the training, unless otherwise stipulated

 

*May include costs to rebook flights, car hire, accommodation or other travel related criteria. May also include venue hire and catering when offered as part of a training delivery. A full schedule of incurred costs will be made available on request.

EIFFEL CORP TRAINING AND CONSULTING PROGRAMMES GENERAL TERMS AND CONDITIONS

 

1. Learner/Participant Substitution

• Prior to commencement, training programme substitutes can be made up to a maximum of one day prior without incurring a penalty. This request must be in writing to training@eiffelcorp.co.za  to inform the Training Provider so Eiffel Corp  can make the necessary arrangements for the new learner.

2. Cancellations

• There will be no refunds for entire training sessions cancellations once started where instituted by the client.

3. Transfer of dates & Postponements:

• Customers are permitted one training and/or on-site consulting delivery postponement, per week or engagement scheduled. Any cost* incurred due to changes after the 1st deferment will be billed to the client
• All postponements must be received in writing to (training@eiffelcorp.co.za) 14 days (10 working days) or more prior to the start of the training or consulting programme. If a Customer request for postponement is received within 2 weeks of the start of the course, the customer will be liable for any costs* incurred by the training provider.
• All training programme dates must be delivered within a 12-month period from date of the signing of the training programme agreement unless otherwise agreed between both parties. If the Customer fails to respond to Eiffel Corp requests for the setting of the Course Date within twelve (12) months of the acceptance of the Training Proposal, such Course(s) shall be deemed cancelled. (See Cancellations above).
• The training provider reserves the right to re-schedule Course Dates where set delivery is made difficult due to strike, protest, rescheduling or any other activity on client site that affects either the safety of its facilitators or the quality of the overall training programmes. The training provider shall endeavour to inform the Customer as soon as possible of the rescheduling, to offer a new Course Date reasonably convenient for Customer.
• EC Reserves the right to reschedule workshops/training in order to ensure quality in delivery.

4. Confirmation of Course attendance

• The Customer shall confirm in writing(email) the names and details of all participants on the Course/s. The confirmation shall refer to, or include as an attachment, the information (Name, Surname, Email Address, SA ID or Passport nr) of all the participants that will attend the training session. The Customer’s confirmation must be received by Training Provider at least two (2) weeks prior to the relevant Course Date. Upon receipt of the above confirmation, the Training Provider will proceed with the organization and project management of the Course and, if not yet agreed by the Parties, notify Customer of the Course Date with reasonable advance.
• In its confirmation, Customer shall indicate the number of Attendees per course (Eiffel Corp will detail the recommend minimum and maximum participant numbers per programme in the training proposal) and notify of any reasonable special requirements relating to any of the Attendees. Training Provider will endeavour to accommodate such special requirements if it is considered reasonable and practical to do so., The Customer may request, in writing, to substitute an Attendee (See Point 1.1) or increase the number of participants on a training programme.
• The following provisions must be noted:
• The relevant request is received at least five (5) days prior to the Course Date.
• The new cohort size may not exceed an acceptable number of Attendees.
• EC reserves the right to fill up smaller training sessions (5 or less) with other learners.

5. Course Attendance & Completion

• Failure by a participant to attend a Course day as per the relevant confirmation, for any reason whatsoever, shall not entitle the Customer to any Course Price Reduction or any right to demand that the Course be dispensed anew for the benefit of the absent Attendee(s).
• For assessed programmes, the learner must attend at least 50% of the training in order to be awarded a certificate of attendance A participant must attend least 50% of the course and achieve a requisite pass rate for accredited programmes for the courses final assessment specific to that particular training programme in order to receive a Certificate of Completion.
• For accredited, multi-week and assessed training programmes, in order to qualify for a subsequent training week, participants will need to achieve a Certificate of Attendance as well as a Certificate of Completion for each of the previous programmes.
• For assessed or accredited programmes, all participants must agree to being listed in a daily attendance register and marked present or absent accordingly. Failure to comply with this requirement will endanger a participant’s course qualification and may result in no certificate of any kind being supplied. This is consistent with minimum attendance requirements for SAQA accredited learning programmes.

6. Logistics & Venues

• Where training programmes are presented on the customers site, the customer shall provide adequate training room(s), facilities and other necessary resources, including, but not limited to, whiteboard, overhead projector with markers of various colors, video-projector, flip charts, etc. for the full duration of the programme.
• Customer shall ensure that the training venue is of a similar standard across Training Sessions as well as the Exam (Where invigilated exams are part of a formal programme).
• Customer shall ensure that the training venue will have adequate WIFI or similar internet connectivity throughout the duration of the training or consulting event.
• Customer shall provide Training Provider, its subcontractors, consultants and employees, in a timely manner, with access to the training facilities.
• Customer shall provide local co-ordination through a representative who shall be the official interface between the Eiffel Corp programme facilitator and the Attendees.
• Customer shall take care of all venue and catering requirements for the duration of the training, unless otherwise stipulated.

*May include costs to rebook flights, car hire, accommodation or other travel related criteria. May also include venue hire and catering when offered as part of a training delivery. A full schedule of incurred costs will be made available on request.

(Section 53(1) of the Promotion of Access to Information Act, 2000 and Section 23 of the Protection of Personal Information Act of 2013)

NOTES FOR COMPLETING THE FORM:

1. The Access Request Form must be completed in full.

2. Proof of identity is required to authenticate the identity of the Attach a copy of the requester’s identification document.

3. Type or print in BLOCK LETTERS an answer to every

4. If a question does not apply, state “N/A”.

5. If there is nothing to disclose in reply to a question, state “nil”.

6. When there is insufficient space on a printed form, additional information may be provided on an attached folio, and each answer on such folio must reflect the applicable

This Manual has been prepared in terms of section 51 of the Promotion of Access to Information Act 2 of 2000 (“PAIA”) and updated in the light of the Protection of Personal Information Act 4 of 2013 (“POPIA”).

1. Introduction
   • This manual is for the Company.
2. Purpose of PAIA
   • PAIA is an act that was passed to give effect to the constitutional right, held by everyone in South African, of access to information which is held by the State or by another person and which is required for the exercise or protection of any right. Where a request is made in terms of PAIA, the body to which the request is made is obliged to give access to the requested information, except where the Act expressly provides that the information may or must not be released.
   • It is important to note that PAIA recognises certain limitations to the right of access to information, including, but not exclusively, limitations aimed at the reasonable protection of privacy, commercial confidentiality, and effective, efficient and good governance, and in a manner which balances that right with any other rights, including such rights contained in the Bill of Rights in the Constitution.
   • POPIA was enacted in November 2013, to promote the protection of personal information processed by public and private bodies. POPIA amended certain provisions of PAIA, balancing the need for access to information against the need to ensure the protection of personal information.
3. Information manual
   • One of the main requirements specified in PAIA is the compilation of an information manual that provides information on both the types and categories of records held by a private body. This document serves as Company’s information manual. This Manual is compiled in accordance with section 51 of PAIA and the Schedule to POPIA. It is intended to give a description of the records held by and on behalf of Company; to outline the procedure to be followed and the fees payable when requesting access to any of these records in the exercise of the right of access to information, with a view of enabling requesters to obtain records which they are entitled to in a quick, easy and accessible manner.
   • This Manual is available for public inspection at the physical address of Company, recorded in paragraph 4 below, free of charge; and on this website, free of charge; and on request by any person (along with payment of a prescribed fee).
   • The Manual is available from the designated Information Officer, whose details appear below.
   • The responsibility for administration of, and compliance with, PAIA and POPIA have been delegated to the Information Officer.
   • Requests pursuant to the provisions of PAIA and/or POPIA should be directed to the Information Officer as follows:

Information Officer

Eiffel Corp (Pty) Ltd

1^st Floor Town Square

65 Main Road

Fish Hoek 7975

South Africa

Email: io@eiffelcorp.co.za

Phone: +27 (21) 782 2993

4. Information Regulator’s Guide
   • An official Guide has been compiled which contains information to assist a person wishing to exercise a right of access to information in terms of PAIA and POPIA. This Guide is made available by the Information Regulator (established in terms of POPIA). Copies of the updated Guide are available from Information Regulator in the manner prescribed. The South African HUMAN RIGHTS COMMISSION, Head Office, Braampark Forum 3, 33 Hoofd Street, Braamfontein. Tel – (011) 8773750. Fax – (011) 403 0668. Email – info@sahrc.org.za. Website – www.sahrc.org.za.
5. Automatic disclosure
   • A private body may, on a voluntary basis, make available a description of categories of records that are automatically available without a person having to request access in terms of PAIA.
   • The only fee for access to these records may be a prescribed fee for reproduction.
6. Types and categories of records
   • A requester may also request information that is available in terms of other legislation, such as (the below is not an exhaustive list):
     • Competition Act 89 of 1998;
     • The Companies Act 71 of 2008;
     • The Labour Relations Act 66 of 1995;
     • Employment Equity Act 55 of 1998;
     • Basic Conditions of Employment Act 75 of 1997;
     • Compensation for Occupational Injuries and Diseases Act 130 of 1993;
     • Financial Intelligence Centre Act 38 of 2001;
     • Income Tax Act 58 of 1962;
     • Occupational Health and Safety Act 85 of 1993;
     • Unemployment Insurance Act 63 of 2001;
     • Value-added Tax Act 89 of 1991; and
     • Consumer Protection Act 68 of 2008.

7. Subject Categories of Records

The information is classified and grouped according to records relating to the following subjects and categories:

• Personnel Records: “Personnel“refers to any person who works for or provides services to or on behalf of Company and receives, or is entitled to receive, remuneration and any other person who assists in carrying out or conducting the business of Company. It includes, without limitation, directors (executive and non-executive), all permanent, temporary and part-time staff, as well as contract workers.
• Personal records provided by personnel include:
  • Records provided by a third party relating to Personnel;
  • Conditions of employment and other Personnel-related contractual and quasi-legal records, including job applications;
  • Internal evaluation records and other internal records;
  • Correspondence relating to, or emanating from, Personnel (internal and external to the organization); and
  • Training schedules and material;
  • Payment records (and beneficiary payments), including banking details.
• Client Related Records: “Client“refers to any natural or juristic entity that receives services from Company.
• Client related records include:
  • Records provided by a client to a third party acting for or on behalf of Company;
  • Records provided by a third party (for example, records from a reseller);
  • Records generated by or within Company relating to its clients;
  • Transactional records;
  • Correspondence with a client that is implicitly or explicitly of a private or confidential nature
  • Records pertaining to a client retrieved from “other sources”, such as any credit bureau or credit providers industry association.
• Private Body Records which include but are not limited to records pertaining to Company’s own internal affairs:
  • Financial records;
  • Operational records;
  • Information technology;
  • Communication;
  • Administrative records, such as contracts and service level agreements;
  • Product records;
  • Statutory records;
  • Internal Policies and procedures; and
  • Human resources records.
• Other Party Records:
  • Records held by Company pertaining to other parties, including without limitation, financial records, correspondence, contractual records, records provided by the other party (for example third party beneficiaries or employees of a client), and records third parties have provided about Company’s contractors / suppliers.
  • Company may possess records pertaining to other parties including, but not limited to, contractors, suppliers, and service providers and such other parties may possess records that can be said to belong to Company.

8. Processing details
   • In terms of POPIA, data must be processed for a specified purpose. The purpose for which data are processed by Company will depend on the nature of the data and the particular data subject. This purpose is ordinarily disclosed, explicitly or implicitly, at the time the data are collected.
   • Purpose of Processing
     • Personnel data
       • Company processes personnel data for business administration purposes.  For example, personnel data are processed for payroll purposes.  Personnel data are also processed to the extent required by legislation and regulation.  For example, Company discloses employees’ financial information to the Commissioner for the South African Revenue Service, in terms of the Income Tax Act 58 of 1962 and employee’s sensitive personal information in terms of the Employment Equity Act 55 of 1998.
     • Client related data
       • Company processes client related records as an integral party of its commercial services. For example Company processes client related records during the client application and onboarding processes and for provision of a service.
       • This list of processing purposes is non-exhaustive.

9. Third party data
   • Company processes third party records for business administration purposes.
10. Other party data
    • Company processes “other party” records for business administration purposes.  For example, Personnel data may be processed in order to effect payment to contractors and / or suppliers.
    • In performing these various tasks, Company may, amongst others, collect, collate, process, store and disclose personal information.
11. Categories of Data Subjects. Company holds information and records on the following category of data subject:
    • Employees / Personnel of Company;
    • Clients of Company;
    • Any third party with whom Company conducts its business services;
    • Contractors of Company;
    • Suppliers of Company;
    • Service providers of Company.

This list of categories of data subjects is non-exhaustive.

12. Recipients To Whom Personal Information Will Be Supplied
    • Depending on the nature of the data, Company may supply information or records to the following categories of recipients:
      • Statutory oversight bodies, regulators or judicial commissions of enquiry making a request for data (i.e. the Information Regulator in terms of POPIA);
      • Any court, administrative or judicial forum, arbitration, statutory commission, or ombudsman making a request for data or discovery in terms of the applicable rules (i.e. the Competition Commission in terms of the Competition Act 89 of 1998);
      • South African Revenue Services, or another similar authority;
      • A contracted third party who requires this information to provide services;
      • Third parties with whom Company has a contractual relationship for the retention of data (for example, a third party hosting services);
      • Research/ academic institutions;
      • Auditing and accounting bodies (internal and external);
      • Anyone making a successful application for access in terms of PAIA.

13. Planned Transborder Flows Of Personal Information
    • Company may transfer personal information to a third party who is in a foreign country in order to administer certain services, but may only do so subject to the provisions of POPIA.  Thus internal cross-border transfers, as well as external cross-border transfers of information are envisaged, subject to the provisions of POPIA.
14. Security Measures
    • Company takes extensive information security measures to ensure the confidentiality, integrity and availability of personal information in Company’s possession.  Company takes appropriate technical and organizational measures designed to ensure that personal data remain confidential and secure against unauthorized or unlawful processing and against accidental loss, destruction or damage.
15. Grounds for Refusal of Access to Records
    • Company may refuse a request for information on the following basis:
      • Mandatory protection of the privacy of a third party who is a natural person, which would involve the unreasonable disclosure of personal information of that natural person;
      • Mandatory protection of the commercial information of a third party, if the record contains:
        • Trade secrets of that third party;
        • Financial, commercial, scientific or technical information which disclosure could likely cause harm to the financial or commercial interests of that third party; and
        • Information disclosed in confidence by a third party to Company, if the disclosure could put that third party at a disadvantage in negotiations or commercial competition.
      • Mandatory protection of confidential information of third parties if it is protected in terms of any agreement or legislation;
      • Mandatory protection of the safety of individuals and the protection of property;
      • Mandatory protection of records which would be regarded as privileged in legal proceedings;
      • The commercial activities of Company, which may include:
        • Trade secrets of Company;
        • Financial, which, if disclosed, could put Company at a disadvantage in negotiations or commercial competition;
        • A computer program which is owned by Company and which is protected by copyright.
      • Requests for information that are clearly frivolous or vexatious, or which involve an unreasonable diversion of resources shall be refused.

16. Access procedure
    • A requester is any person making a request for access to a record of, or held by, Company. The requester is entitled to request access to information, including information pertaining to third parties, but Company is not obliged to grant such access. Apart from the fact that access to a record can be refused based on the grounds set out in paragraph 15 above, in order to successfully access information the requester must fulfil the prerequisite requirements for access in terms of PAIA, including the payment of a request and access fee.
17. Access Request Procedure
    • A requester requiring access to information held by Company must complete the prescribed Access Request Form, available here: https://www.justice.gov.za/forms/paia/J752_paia_Form%20C.pdf, submit it to the Information Officer at the physical address or electronic mail address recorded in paragraph 5 and pay a request fee (and a deposit, if applicable).
    • In order to facilitate a timely response to requests for access, all requesters should take note of the following when completing the Access Request Form:
      • The Access Request Form must be comprehensively completed.
      • Proof of identity is required to authenticate the identity of the requester.  Therefore, in addition to the access request form, requesters will be required to supply a copy of their identification document.
      • Every applicable question must be answered. If a question does not apply “N/A” should be stated in response to that question. If there is nothing to disclose in reply to a particular question “Nil” should be stated in response to that question.
      • The Access Request Form must be completed with enough particularity to enable the Information Officer to identify:
        • The record(s) requested;
        • The identity number of the requester;
        • The form of access required if the request is granted;
        • The postal address or fax number of the requester.
      • The requester must also state that he or she requires the information in order to exercise or protect a right, and clearly state the nature of the right to be exercised or protected. In addition, the requester must clearly specify why the record is necessary to exercise or protect such a right.
      • If a request is made on behalf of another person, then the requester must submit proof of the capacity in which the requester is making the request to the reasonable satisfaction of the Information Officer.
      • If an individual is unable to complete the prescribed form because of illiteracy or disability, such a person may make the request orally.
      • The requester will be informed in writing whether access has been granted or denied. If, in addition, the requester requires the reasons for the decision in any other manner, he must state the manner and the particulars so required.

18. Payment Of Fees
    • Payment details can be obtained from the Information Officer and can be made either via a direct deposit, by bank guaranteed cheque or by postal order. Proof of payment must be supplied when the Access Request Form is submitted.
    • The prescribed fee is set out below in Annexure 1.
    • Note that the requester may lodge a complaint to the Information Regulator or an application with a court against the tender or payment of the request fee.
    • If the search for, and the preparation of, the record for disclosure would, in the opinion of the Information Officer, require more than 6 hours, the requester may be required to pay as a deposit one third of the access fee (the fee which will be payable if the request is granted).
    • Note that the requester may lodge a complaint to the Information Regulator or an application with a court against the tender or payment of the deposit.
    • If a deposit has been paid in respect of a request for access which is subsequently refused, then the Information Officer must refund the deposit to the requester.
    • The requester must pay the prescribed fee before any processing, or any further processing, can take place.
19. Third Party Notification
    • Company must take all reasonable steps to inform a third party to whom or which a requested record relates if the disclosure of that records would –
      • involve the disclosure of personal information about that third party;
      • involve the disclosure of trade secrets of that third party; financial, commercial, scientific or technical information (other than trade secrets) of that third party, the disclosure of which would be likely to cause harm to the commercial or financial interests of that third party; or information supplied in confidence by a third party, the disclosure of which could reasonably be expected to put that third party at a disadvantage in contractual or other negotiations; or to prejudice that third party in commercial competition;
      • constitute an action for breach of a duty of confidence owed to a third party in terms of an agreement; or
      • involve the disclosure of information about research being, or to be, carried out by or on behalf of a third party, the disclosure of which would be likely to expose the third party, a person that is or will be carrying out the research on behalf of the third party, or the subject matter of the research, to serious disadvantage.
    • Company will inform the third party as soon as reasonably possible, but in any event, within 21 days after that request is received.
    • Within 21 days of being informed of the request, the third party may-
      • make written or oral representations to the Information Officer why the request for access should be refused; or
      • give written consent for the disclosure of the record to the requester.
    • Company will notify the third party of the outcome of the request.  If the request is granted, adequate reasons for granting the request will be given.
    • The third party may lodge a complaint to the Information Regulator or an application with a court against the decision within 30 days after notice is given, after which the requester will be given access to the record after the expiry of the 30 day period.
20. Notification of Decision
    • The Information Officer will, within 30 days of receipt of the request, decide whether to grant or decline the request and give notice with reasons (if required) to that effect.
    • The 30 day period, within which Company has to decide whether to grant or refuse the request, may be extended for a further period of not more than 30 days if the information cannot reasonably be obtained within the original 30 day period. For example, the time period may be extended if the request is for a large amount of information, or the request requires Company to search for information held at another office of Company.
    • The Information Officer will notify the requester in writing should an extension be required.  The requester may lodge a complaint to the Information Regulator or an application with a court against the extension.
21. Remedies Available for Refusals for a Request for Information
    • All complaints, by a requester or a third party, can be made to the Information Regulator or a court, in the manner prescribed below.
    • The requester or third party, as the case may be, may submit a complaint in writing to the Information Regulator, within 180 days of the decision, alleging that the decision was not in compliance with the provisions of PAIA.
    • The Information Regulator will investigate the complaint and reach a decision – which may include a decision to investigate, to take no further action or to refer the complaint to the Enforcement Committee established in terms of POPIA.  The Information Regulator may serve an enforcement notice confirming, amending or setting aside the impugned decision, which must be accompanied by reasons.
    • An application to court maybe brought in the ordinary course.  For purposes of PAIA, any reference to an application to court includes an application to a Magistrates’ Court.

 

 

ANNEXURE 1: PRESCRIBED FEES

• The fee for a copy of the manual as contemplated in regulation 9(2)(c) is R1,10 for every photocopy of an A4-size page or part thereof.
• The fees for reproduction referred to in regulation 11(1) are as follows:
  • For every photocopy of an A4-sized page or part thereof: R1,10
  • For every printed copy of an A4-sized page or part thereof held on a computer or in electronic or machine-readable form: R0,75
  • For a copy in a computer-readable form on:
    • stiffy disc R7,50
    • compact disc R70,00
    • For visual images:
      • a transcription of visual images, for an A4-size page or part thereof 40,00
      • For a copy of visual images R60,00
    • For an audio record:
      • For a transcription of an audio record, for an A4-size page or part thereof R20,00
      • For a copy on an audio record R30,00
    • The request fee payable by a requester, other than a personal requester, referred to in regulation 11(2) is R50,00.
    • The access fees payable by a requester referred to in regulation 11(3) are as follows:
      • Fees are:
        • For every photocopy of an A4-size page or part thereof R1,10
        • For every printed copy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form R0,75
        • For a copy in a computer-readable form on:
          • stiffy disc R7,50
          • compact disc R70,00
        • For a transcription of visual images:
          • for an A4-sized page or part thereof R40,00
          • For a copy of visual images R60,00
        • For a transcription of an audio record:
          • For an A4-size page or part thereof R20,00
          • For a copy of an audio record R30,00
        • To search for and prepare the record for disclosure, R30,00 for each hour or part of an hour reasonably required for such search and preparation.
      • For purposes of section 54(2) of the Act, the following applies:
        • Six hours as the hours to be exceeded before a deposit is payable; and
        • one third of the access fee is payable as a deposit by the requester.
      • The actual postage is payable when a copy of a record must be posted to a requester.
    • Deposits
      • Where Company receives a request for access to information held on a person other than the requester himself/herself and the Information Officer upon receipt of the request is of the opinion that the preparation of the required record of disclosure will take more than 6 hours, a deposit is payable to the requester. The amount of the deposit is equal to 1/3 of the amount of the applicable access fee.

Please note: In terms of Regulation 8, Value Added Tax (VAT) must be added to all fees prescribed in terms of the Regulations. Therefore, the fees reflected above are VAT inclusive.

To view our privacy statement please visit our website: www.eiffelcorp.co.za